Usage Tracking

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The Usage Tracking screen provides a complete, chronological record of all stock usage within LabHQ. It enables users to review how stock items have been consumed, disposed of, corrected or used for testing. The screen lists all usage entries with most recent displayed first as well as summaries at the top of the screen which show data around wasted stock.

It is designed to support auditing, stock reconciliation and traceability of stock movements.

Wasted stock summaries

At the top of the usage tracking screen there are three summary boxes outlining the following information:

• Total stock waste (Disposals in the last 30 days)
• Percentage of wasted stock vs used stock (Total disposed vs total used in the last 30 days)
• Top wasted stock items (Highest percentage of disposed stock vs used stock in the last 30 days)

Viewing Usage Records

The Usage Tracking entry in the Stock Menu displays a list of all stock usage records, starting with the most recent first. It displays a range of key details about each, including:

• Type of usage
  • Indicates how the stock was used:
    • Testing
    • Disposal
    • Correction (stock adjustment)
    • Consumption (general use)
• Test ID / Purpose
  • If the usage is linked to a test in the lifecycle, a link to the related Test ID is shown.
  • For non-test usage (disposal, correction or consumption), the system displays the reason entered during the adjustment.
• Stock item name & code
• Batch
• Quantity
  • Displays the amount of stock consumed, adjusted or disposed of.
• Date
  • How long ago the stock usage occurred (hours, days or weeks).
• User
  • The user responsible for the stock usage event.

Searching & Filtering

The Usage Tracking screen includes multiple tools to help you quickly find specific entries.

1. Search

Use the search bar to find usage entries based on:

• Stock item name or code
• Batch
• Usage purpose
• User

The search function updates the list dynamically to show only matching records.

2. Filter by adjustment type

You can limit the displayed results by usage type:

• Testing
• Disposal
• Correction
• Consumption

Selecting a type updates the list to display only matching entries.

3. Filter by user responsible

Use the user filter to view stock usage performed by a specific app user. This is particularly useful for audit review or supervisory activities.

4. Filter by date range

Use the date range selector to display only the stock usage events that occurred within a specified time period. This is helpful for monthly audits, investigations and reconciliation.

5. Reset filters

The Reset Filters button clears all filter settings to their default state, restoring the full usage history list.